Questions You Should Know about Video Conferencing Equipment Prices

Updated January

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One of the major things we learned in recent years was that video conferencing is pretty much a must-have for businesses that have distributed teams and/or customers around the world—with or without a global pandemic.

And with businesses investing more and more into virtual conferencing, there’s no time like the present to check that you’re spending a Goldilocks amount (not too little, not too much) on the right video conferencing software and hardware for your business’ needs.

For medium and small businesses in particular, the price of video conferencing services is an important factor. One way to manage the budget is to streamline the number of tools and apps your company uses, ideally by choosing an all-in-one (or at least, a versatile) solution.

For example, instead of choosing a tool that does just video conferencing, you could use a platform that incorporates video calling, messaging, services, and other functions in one app—this type of app might be a little more expensive on paper, but it could end up costing you less overall because you don’t have to pay for a bunch of disparate apps. (And it’ll probably be easier for you and your team to manage one app as opposed to five or six different apps too.)

Let’s dig into a few things to understand when it comes to the cost of video conferencing:

• Price
• Key cost #1: Video conferencing software
• Key cost #2: Video conferencing hardware

Shopping for a video conferencing tool? (Or just curious about what to look for?) Grab the free checklist to help you choose the right one for your team or business.

Price (isn’t everything)

The “cost” of a web conferencing solution means more than just the price you pay. You need to look at how it might increase productivity, reduce overheads by enabling more employees to work remotely, and save on maintenance and security contracts.

It pays to do your research. Look at all the service providers, and compare not just the overall pricing but also the features, integrations, and limitations.

Speaking of which, we built a handy ROI calculator to work out how the rough total cost of ownership for your video conferencing—and how much your business could potentially save. Take it for a spin!